Examinations Policy

Where a course leads to an examination it is imperative that the process is clear and fair to the learners.

When youngsters take examinations many of the rules and regulations appear to be put in place to deal with the potential for cheating. It is easy to fall in to the trap of believing that, because we are dealing with adults, we can be more informal in our approach; that is not the case. The formality of examinations is there to protect the learners and the institution from any possible charge of irregularity. Whilst adults are less likely to cheat in an examination they are much more likely to complain. If that complaint leads to an investigation of the examination procedure and there is found to be fault the results may be made void, examinations may need to be retaken and the school may lose its status as an examination centre.

As a tutor you must follow this procedure

  1. When you are going through the induction process be sure to explain to learners how and when they will be assessed. If you have examinations tell them the date at the start of the course. If you have in class assessment, explain when that is going to take place. Please remember to remind your learners that they will need to take proof of identity to the exams as all boards now require copies of the evidence.
  2. Be clear about how your course leads up to the examination. In a 10 week course will there be 9 weeks of tuition and 1 week for the examination or will it be 10 plus 1? You also need to take account of the abilities of your learners. If your course is shortened because of the examinations and you think your learners may need extra sessions then plan them in early and make sure the office has agreed your plans.
  3. Do not make individual arrangements with particular learners except for things like physical disabilities, the need for signers etc. By all means take account of the overall preference of your group for the timing of an examination but you must set a firm date or set of dates and a firm time.
  4. The examination fee is included in the cost of the course. There is no reduction for anyone who decides not to sit any examination and you should encourage your learners to try to achieve the award.
  5. Tell the office what the dates are for examinations in your subjects. Tell us which papers you will need for which date, how many papers you will need and any other details including the examination board code.
  6. Check with the office two weeks before the examination date that we have prepared for the examination. At that point we can decide on the most appropriate room, the spacing of desks, the equipment that will be needed and any other arrangements. This is also a good time to remind learners that they will need to take proof of identity along to the exam.
  7. On the day of any examination please give yourself sufficient time to check the paperwork and any equipment you will be using. Try to leave enough time to enable us to sort out any last minute problems.
  8. You need to ensure that someone from within the School, from the ACL Office or another adult tutor will either invigilate your examinations or be involved in the starting and finishing process. Do not at any point interpret any of the questions on the examination paper(s) for learners. Your job as an invigilator is to carry out the formal parts of the process and to overcome any practical problems. Your job is not to assist learners with the academic elements of the test.
  9. If you are responsible for the final assessment of the course that you are teaching do not tell learners that they have gained the qualification until any process of external verification or moderation has been completed. By all means give your opinion but make it clear that the moderator/verifier is the final authority. Several of the computer assessments should be passed to the ICT co-ordinator for a second opinion. Most portfolios have to be internally moderated and externally verified before the qualification can be awarded.
  10. Check the finished product with someone from the ACL office so that we are sure we have all the answer sheets, doodle sheets, computer discs, etc. that the awarding body requires.


In all cases, learners taking re-sits will be charged the fee levied by the awarding body or approved courseware providers, along with any other externally levied fees.

Where re-sit learners join first time exam candidates in the same subject, learners will be charged the examination fee and a £5 administration fee.

Where an examination is organised specifically for a learner or learners, in addition to the examination fees and £5 administration fee, we will charge an invigilation fee: for each member of staff present in the examination room we will charge £26 per hour divided by the number of learners.

External candidates will be charged the fee levied by the awarding body along with any other externally levied fees, plus a £25 administration charge and an invigilation fee if appropriate, as detailed above.

Some exams are only available on specific dates or within specific time windows (e.g. GCSE, AS and A2 Levels sat at the same time as St Ivo pupils) and we cannot guarantee to provide all learners with assessment on demand.

Again, all learners will be required to take photographic proof of identity to the examination.

All learners must produce their Unique Learner Number when booking an exam course.  This can be found on any previous exam results slip or certificate.  It can also be sourced from your previous school/college.  Further information is available from St Ives ACL office if required.